Summer is here! Heat, humidity, and days when we all look out the window wishing we were out at a ball game, on the golf course, or out at the pool. Many of us save those beloved vacation/PTO days to use during the summer when the days are long and there is lots to do outside. And we should! We work hard all year to save up that time off so we can get out and enjoy some fun in the sun.
However, have you ever returned from a vacation to find your desk or work in complete disarray? Who does your job when you aren’t there? Some companies have a team system where groups of people cover for each other. Other firms don’t have that luxury and simply ask another employee to pull “double-duty” and take on your job in addition to theirs while you are out frolicking. Many companies call Celebrity to provide a temporary employee to fill in and keep the work flow moving so no one gets behind.
Whatever your company solution, it is important you prepare to be out of the office. Save yourself some headache when you return! This sounds so simple, yet I am amazed at how many people don’t take the time to do just one simple task before heading out. What is it, you ask. Are you ready? Brace yourself, it is Earth-shattering. MAKE A LIST of things you need done while you are out. Wow, a list? Yes! It’s that simple.
Whatever your tool of choice: email, paper, spreadsheet, a simple list of things that needs to be done while you are out can make sure the person covering for you can meet your expectations. After you make that list, review it with the person who is responsible for making sure all of those items are done. This way they can ask for clarification so it is done right.
This goes for managers as well, and sometimes it is the manager who is the worst at delegating or communicating expectations during an absence. I learned to do this long ago when I take time off. I send an email to the person handling specific tasks to make sure they are aware of my expectations and call them so I may answer any questions they might have. When I return, that person is the first one I call to get an update on how things went during my absence, challenges they encountered, and anything I should revisit now that I’m back.
There you have it. Let’s recap just in case you missed it, there are three simple steps to stress-free vacation planning at work:
Make a list of things that need to be done while you are out
Review the list with the person before you leave for vacation
Follow up when you return.
Now, go out and enjoy the sun and don’t forget to call Celebrity Staff to schedule a temporary employee for those vacation coverages! Pre-planning will help your Celebrity account manager recruit and identify talent in advance, reducing training time and increasing productivity. It’s my blog; therefore I must put in my plug, right? 🙂
Patty North, Celebrity Staff Regional Manager
About the Author Patty North, CPC, SPHR, Celebrity Staff Regional Manager
As the regional manager of Celebrity Staff, a leading staffing and recruitment firm, Patty North has assisted organizations across a four-state region with the development and implementation of best practice strategies in the areas of talent acquisition and talent management. Her collective insight and expertise on workforce planning, garnered from her 16 years in the staffing industry, has enabled clients ranging from small businesses to Fortune 500 corporations to improve performance and gain a competitive advantage in their respective markets. Celebrity Staff is based in Omaha, Nebraska with offices located in Lincoln, Nebraska and Kansas City, Missouri.